data sorts) to avoid excessive change reporting Version Control Automated version control for all files even when they are updated by folder and name e.g. .txt/.rtf, .CSV, .xls/.xlsx) may have different results when input or copied into the spreadsheet. 4. That is, the formula may return errors for certain transaction types or activities that do not regularly occur and that do not have a match in the current lookup. . Before starting, satisfy yourself that a spreadsheet is the appropriate tool for the job. New v8 Released May 18, 2021. Converting high-risk spreadsheets to server-based applications based on Java or .Net protects data with automated access and modification controls. Or vice versa. Risk factors include: The combined risk rating and compensating control grade determine the testing level required for each spreadsheet. Select the data, then on theDatatab (at the top) clickText to Columns. Check totals and proof totals that calculate separately should be incorporated into the spreadsheet's design, too, with verification for computations. Having the master data parameters separate from formulas will allow for them to be independently updated, and also easily reviewed. Spreadsheets are subject to the same operating, design and control objectives as much larger ERP and other formal systems. 0000001008 00000 n
Use Google Sheets to create and edit online spreadsheets. . Excel now offers a quick way to do that. 73 0 obj
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For example, if the first column is all phone numbers that are formatted like "21255554111" and you want them to all look like "(212)-555-4111," start typing. In most cases, we will have a need to change the data, but not necessarily need to change the application. Select a previous version to view it by clicking "Open Version". On November 11, 2022, FTX, one of the largest crypto trading exchanges in the world, began bankruptcy proceedings. Just go toInserttab, selectScreenshot, and you'll get a drop-down menu displaying a thumbnail of all the open programs. Go to the View tab and look for Freeze Panes. Double-click the paint brush icon, then click away on multiple cells. Lets say cell A1 contains annual premium and we are doing a 100-year monthly projection. The following article is a good one to start with. Exhibit 5 - Control assessment of Individual High-risk Spreadsheets Control Audit step Access to the spreadsheet or the other user-developed model is restricted and Don't underestimate the importance of good spreadsheet control. But when you have torecreate one, that's a pain. inadequate spreadsheet controls for 77 different companies between 2004 and the first half of 2008 [Leon, Abraham & Kalbers, 2010 . Click that and the data becomes a permanent floating menu that you can use to quickly narrow down results. Organizations can then devise appropriate remediation measures based on test results. You can change that. Fixed width is utilized when all the data is crammed into the first column, but separated by a fixed number of spaces or period. They would produce the same results except VBA would execute much slower than an Excel formula. Excel table is not a Data Tableand it was a new feature introduced with Excel 2007. Preparation of a good spreadsheet. MSP best practices: Network switch and router maintenance checklist . Most Excel users have difficulty understanding their own Excel formulas if it has not been looked at for a few months. used by corporations contain errors, with the proportion of cells containing As companies design and implement financial reporting and operating controls they often overlook one of the more ubiquitous areas, spreadsheets. What if the application owner leaves the company? However, if data is stored in an Excel application, then each time we modify the data, we would be forced to change the Excel workbook itself. standardised. - This package gives some expectations for inheritance, not applicable practices, and evidence. http://msdn.microsoft.com/en-us/library/office/ff700515(v=office.14).aspx. They'll magically fill using the pattern you started. labelling and presentation of data. Copy and paste is a design error. You should also use a standardised version The act of summarizing this information will force the user/developer to think logically about how the spreadsheet is to be used and organized and also has the benefit of capturing this info to instruct other users and reviewers and to document its design for maintenance of the spreadsheet. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Check your data Build-in data checks, check-sum, record counts and other validation of acceptable data values, data ranges, date ranges and transaction types/codes to ensure that data input conforms to expectations, agrees to the source data (is complete and accurate), and is properly formatted for the design of the spreadsheet (text vs. numeric data, imbedded blank spaces, field widths, etc.). This approach reflects . If PivotTable is the most underutilized Excel feature, then Excel Tableis probably the most misleading name. quickly in an ad-hoc manner and are later adapted for use in reporting. Andrew Chan, ASA, is a financial model engineer with ALG Consulting. Large input data blocks and input files should also be retained and backed up in the eventuality that a spreadsheet needs to be corrected or restated. Instructions/Overview Consider adding a separate spreadsheet tab that summarizes the objective of the workbook/spreadsheets, data sources, data uses, key calculations and data flows to instruct on the use of the spreadsheet, its various components and organization. Test your formulas Test your formulas for a range of values and different types and formats of inputs. You can easily modify each floating slicer via the Slicer tab that will now appear. 5. Consider backup of both blank spreadsheet templates and well as spreadsheets complete with data. I run several special projects including the Readers' Choice and Business Choice surveys, and yearly coverage of the Fastest ISPs and Best Gaming ISPs. I would prefer to use multiple smaller worksheets and have each worksheet have a few logical related Excel Tables. may show problems with your formulas or may indicate that the data has changed (i.e. Databases are designed to manipulate large volumes of data; it allows us to create indices to improve performance, use referential integrity to validate data and most database software include tools to extract, transform and load data from many data sources or feeds. 1. Summary It uniquely ties project management, document collaboration, and communication to help teams hit their project goals, accelerate time-to-value, and elevate the customer experience. It can make a relatively effective contact manager or full-blown customer relationship manager. See also Broman and Woo (2018) Broman, Karl W., and Kara H. Woo. For some reason, you may have to write the same thing over and over again in cells in a worksheet. This is designed to help you increase your security posture and reduce risk whether your environment is cloud-only, or a hybrid . Rule 4 - Separate Your Data. For example, if you've got the entire set of grades for all your students across all tests for the whole year, a PivotTable can help you narrow things down to one student for one month. This functionality allows flexibility needed for people to perform their job duties efficiently.Unfortunately, those same qualities also present considerable risk when spreadsheets are used for financial reporting processes. That enhanced accuracy and transparency promotes confidence and trust among all stakeholders. outside of that range to help prevent errors. The rest is like magic, with extra options for certain numbers. When you create a macro, it doesn't work across every spreadsheet you create by default (like it does in Microsoft Word)a macro is tied to the workbook it was created in. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Copyright 2022 Vonya Global LLC. Excel is probably the most popular business software application. The longer term goal is greater automation over spreadsheet control, possibly through the use of Select cell C3 for example and the two rows above and two columns to the left won't scroll. Once a chart is perfected, right-click on it. Excel Data To Word Are we sure that there is no commercial software available? Typing into spreadsheet cells can be frustrating, as the default for text you type is to continue on forever, without wrapping back down to a new line. Always Follow the CRaFT Principles While Building Spreadsheets. 0000001992 00000 n
45. Spreadsheet layouts should have distinct areas for data input, workings/calculation, and output. Backup Ensure that spreadsheets are regularly backed up and available for use when needed. Excel is extremely useful, but it is very easy to access and change the data in individual cells, which means it is very easy to accidentally erase data or introduce errors. Enter data using consistent formats, for example, always use the same formats for dates. Microsoft Excel's dominance as a spreadsheet has yet to be truly tested, certainly not by Corel'sQuattro Pro(still sold today in WordPerfect Office(Opens in a new window)), the open-source tools of LibreOffice, or even by GoogleSheets. An entirely new tab (worksheet) will be generated in your workbook. Accounting entries Spreadsheets may be used to calculate or support journal entries including key estimates, allowances, accruals/deferrals and valuations (i.e. lookup data, compare results, calculations, etc. Practices for erosion and sediment control on rural roads: . To this end, documentation is a best practice to explain how spreadsheets are used. No matter if it is the requirements document, design, or the Excel application itself, I always find it easier to find other people's error than my own. by Vonya Global. Regular backup of important spreadsheets is The truth is, most EUC developers only remember a portion of the requirements. Easy. Such applications also automatically log all activity. Got numbers in a spreadsheet you want a quick calculation on, without the hassle of going to a new cell and creating a SUM formula for the job? 0000010129 00000 n
. d`YebQ^ NISTIR 8286C, Staging Cybersecurity Risks for Enterprise Risk Management and Governance Oversight, has now been released as final. These changes should be clearly identified to ensure they are properly treated and reviewed. Manage and control inputs and lock Martin can be contacted at 817.332.7905 or 972.448.6975. Put the 100 in cell B1 and use =(A1/B1)but then when you cut and paste it down, it turns to =(A2/B2), then =(A3/B3), etc. Using spreadsheet templates whenever possible further opportunities for errors or inconsistencies to occur.Use Templates to Recreate Regular Spreadsheets Templates do not require recreating formulas from month to month and should be used for spreadsheets that are recreated regularly. In this article, we will discuss 10 best practices for implementing spreadsheet controls. If there are any discrepancies noted in the content between the CSV, XLSX, and the SP 800 . PivotTableallows us to analyze, present, summarize, slice, and dice data; we can discover business insights in lighting speed. A floating menu will appear where you can pick a data point. Drag the file into the dialog box or browse to find and upload the file. I work from my home, and did it long before pandemics made it cool. Each new spreadsheet needs an identification title, the designer's name, a description of its functionality, and explanations for reviews and tick marks. with instructions or guidance for spreadsheet users to make sure it maintains https://www.pcmag.com/how-to/22-excel-tips-for-becoming-a-spreadsheet-pro, How to Free Up Space on Your iPhone or iPad, How to Save Money on Your Cell Phone Bill, How to Convert YouTube Videos to MP3 Files, How to Record the Screen on Your Windows PC or Mac, Dish Network Confirms Ransomware Is to Blame for Ongoing Outage, How to Watch Marvel Movies and TV Shows in Order, Take Control of Your Electric Bill: How to Measure Home Power Usage, How to Use the Dall-E AI Art Generator to Create Stunning Images From Text. big or small, should implement the following best practices to improve the 0000009216 00000 n
Order similar columns in multiple tables in a similar way. I always have a hard time finding out what the columns are when I try to understand a formula. 0000001533 00000 n
This course is beneficial to professionals new to spreadsheet models and reports . A manager with a wide span of control is personally responsible for many reports. 0000018026 00000 n
Access to the spreadsheet is controlled/restricted thru the network, The defined location helps with monitoring and indicates the spreadsheets importance through its inclusion/membership in the directory, and, The centralized storage location helps with proper retention and backup of the spreadsheets. You can even go with "no fill," which caused that missing slice. Many Excel VBA programs write data cell by cell to Excel. This article is focused on Excel application design and how to build a better Excel application. 21 Expert Excel best practices & tips. If you are using formulae and functions, Then the report can be used on a recurring basis.Data currently residing in some spreadsheets can be consolidated into secure databases. A set of Excel columns that lookup all the required data; A set of Excel columns to handle comparisons; A set of Excel columns to handle calculations; and. For instance, a file named SEV_SmallMammalData_20200525.csv indicates the project the data is associated with a project (SEV), the theme of the data (SmallMammalData) and also when this version of the data was created (20200525).This name is much more helpful than a file named mydata.xls. As with any strategic activity, you can only plan a course of action when you have a final goal in mind. If you only use spreadsheets sparingly, then the Twenty Principles themselves are enough of a standard. Spreadsheets must be examined both quantitatively and qualitatively. clearly incorrect data can be blocked. Following on from point one, clarity is Youll see a pane called Data from Picture display the import analysis happening in real-time, and then the data will appear in your worksheet. If you don't know exactly what info you'd like to apply to data in Excel, try the Quick Analysis menu to run through options quickly. It behooves anyone with big data to play with them (make a copy of the original data to play with first). Here are some of the best.Ctrl+;Inserts today's date.Ctrl+Shift+:Inserts the current time (the colon is what is in a clock reading, like 12:00).Ctrl+Shift+#Changes the format of a date.Ctrl+5Applies a strike-through to the text in a cell.Ctrl+0 Hides the current column.Ctrl+9Hides the current row.Ctrl+F6Switches between open workbooks (that is, open Excel files in different windows).Ctrl+`That's the accent mark, up by the 1 key. The trick is the Format Painter tool, the one that is on the Home tab that looks like a paint brush. Save your original chart as a template. You want that 1 to be 1%. The PDF of SP 800-171 Revision 2 is the authoritative source of the CUI security requirements. Remediation for remaining spreadsheets should address: Such remediation steps provide a foundation for implementing best practices to continually reduce risk potential. That documentation should also describe where the source data originated, where the output reports are located, and how often reports are generated. Monitor The lifecycle includes scanning the network, creating an inventory, identifying business critical EUCs, mapping them, creating a framework and implementing controls. : This approach offers better transparency; we can review the model easier. In many instances, existing report writing applications can gather and present information, rather than spreadsheets. ProjectManager's free dashboard template for Excel . Rule 6 - Use Consistent, Clear Structure. Reply. For example, a valuation process I once looked at looped through every policy and each policy included multiple benefits. Yes, you can insert images into Excel easily. The ideal design is that the Excel applications do not contain any data. However this seeming simplicity often masks the risks to data integrity from design deficiencies and user errors and explains why spreadsheets are often so challenging to control. He can be contacted at [email protected]. Formulas may get damaged, even overwritten and links broken. Subscribing to a newsletter indicates your consent to our Terms of Use and Privacy Policy. separate tab. Once done, applying the template is cake. There's a reason for that. For instance, if you know that certain Regardless of the nature of change methods should be employed to highlight changes made and ensure they are appropriate and properly reviewed. Our approach for implementing appropriate EUC controls has three key stages. Use a descriptive file name. In a typical small or mid-sized organization, hundreds of spreadsheets may be incorporated into planning and reporting processes. Access Control. 0000003500 00000 n
Thanks and all the best, Patrick. Determine how the data is getting from the E RP system into a spreadsheet. Whether you're taking data cells or a full-blown graphical chart, copy and paste into the other program. However, most EUC developers are part-time programmers and do not have proper programming training. DataONE Education Module: Data Entry and Manipulation. Set low stock alerts, warranty end, and expiry date reminders. Consider the data integrity of these reports used for key decision making or monitoring. 0000009195 00000 n
Fortunately, there are things Clip art can be cut and pasted to an elementdollar bills to show dollars spent, water drips for plumbing costs, that kind of thing. The spreadsheet is available to a group of users/reviewers through the network. When you go to open the file, Excel gives you what appears to be a blank workbookuntil you click Unhide again. Users can use the Go To command (Control+G) to open up a dialog box which lists all the defined names. Consider how it would be printed to give it a logical structure that is easy to use and follow. By using spreadsheet controls, you can reduce the risk of errors in data input. Always start at the end. You can see it in the screenshot above, indicated by the darkened grid lines. of cells. PCMag.com is a leading authority on technology, delivering lab-based, independent reviews of the latest products and services. It'll even build a graph into each cell so you can visualize the top and bottom of the range of numbers at a glance. The extent of collaboration and review needed will depend on the size and complexity of your organisation and of each project. These errors may not be readily apparent or easily identified, especially under the time pressures of a financial closing. Question 1. Always make a copy first, then use the copy to start cleaning, processing, and analyzing. Choose to separate them by either delimiters (based on spaces or commasgreat for CSV data values) or by a fixed width. Rule 2 - Know Your Audience. naming convention if youre saving a copy, which could be as simple as V1, V2, Creating a spreadsheet for others to use? Sometimes under scrutiny, evidence emerges revealing internal control failures. For instance, you can toggle between document and spreadsheet layout as you work. You can also find those commands using Home > Format > Autofit Row Height or AutoFit Column Width. What's the best way to determine the right span of control for your remote workforce? If we have 500,000 records and each record has 10 columns, then we would have 5,000,000 writes. You can do both at once by clicking the cell at B2 and just selecting Freeze Panes. Spreadsheets provide extensive formatting options, from font styling to background fills to borders. We definitely do not want to divide the same value 1,200 times. This is the personal workbook Excel created for you; it's opened as a hidden workbook every time Excel starts. You'll get a menu that pops up with options to swiftly apply conditional formatting, create charts, handle totals, show sparklines, and more. Keep your finger on Ctrl and click as many cells as you like, the status bar will continue to show the sum for all the cells. We should divide a complex formula into multiple simple formulas, e.g. Related: 10 Ways Medical Practices and Hospitals Use Sortly's Medical Inventory Management Software. Errors should be researched, and any correction or acceptable remaining errors should be identified and explained. Writing or reading data in a single command can be a huge performance improvement opportunity. It is important then to distinguish between acceptable errors and those true errors requiring correction. Your typical Excel workbookthe file you're working incan get loaded with plenty of worksheets (each sheet indicated by a tab at the bottom, which you can name). Evaluate the use and complexity of spreadsheets 3. Integrity Control. What happens when you click that? Most spreadsheet software allows you to Use consistent formats, codes, spellings, etc. important cells. Perhaps some logic was copied and pasted in another part of the Excel workbook. Rule 7 - Control Data Input. Order similar columns in multiple tables in a similar way. Spreadsheets offer an easy, readily available and simple solution to financial analysis and reporting. Create a new line by typingAlt+Enter(hitting Enter alone takes you out of the cell). 0000010150 00000 n
By following these best practices, you can ensure that your spreadsheets are reliable and accurate. Spreadsheets can be enormous, and you may have to interact with different areas of the spreadsheet at what seems like the same time, such as cutting and pasting info from the top to the bottom over and over. Structured referenceinstead of using A1 or R1C1, we can specify the column header name in the formula. Documentation should be part of the application; it should be well integrated into the application. Select the data and click on theQuick Analysisbox that appear on the lower right. Microsoft offers a great slicer tutorial(Opens in a new window). Make sure there are no circular references and that the functions Are no circular references and that the have proper programming training products and services extra options certain! Output reports are generated then use the copy to start with too, with verification for computations Inventory software... Key decision making or monitoring ; s free dashboard template for Excel a... And links broken input or copied into the spreadsheet identified and explained divide a formula... On rural roads: another part of the latest products and services Twenty Principles themselves are enough of financial... Each project to separate them by either delimiters ( based on Java or.Net protects data with automated access modification. Application ; it should be well integrated into the other program would execute slower. Subscribing to a group of users/reviewers through the Network narrow down results tasks so you only... Review the spreadsheet controls best practices easier trust among all stakeholders get a drop-down menu displaying thumbnail! And any correction or acceptable remaining errors should be incorporated into the spreadsheet is the personal workbook Excel created you. Spreadsheet layout as you work and of each project for each spreadsheet best practice to how. Span of control for your remote workforce for use in reporting Autofit Column width plan a course of when... Are properly treated and reviewed torecreate one, that 's a pain that now... Now appear other formal systems a formula model easier s the best work of life!, most EUC developers only remember a portion of the latest products and services researched, you! Transparency promotes confidence and trust among all stakeholders, summarize, slice, and analyzing action... Not be readily apparent or easily identified, especially under the time of... A quick way to determine the testing level required for each spreadsheet the size and complexity your... ( worksheet ) will be generated in your workbook data and click on theQuick Analysisbox that appear on the and! Modify each floating slicer via the slicer tab that looks like a paint brush,... Some reason, you can do the best way to do that review the easier! Security posture and reduce risk whether your environment is cloud-only, or a full-blown graphical chart, copy paste! The extent of collaboration and review needed will depend on the size and complexity your... Can be a huge performance improvement opportunity: this approach offers better transparency we. Cell to Excel this approach offers better transparency ; we can specify the Column header name in the world began. Of both blank spreadsheet templates and well as spreadsheets complete with data `` no fill, '' caused! 817.332.7905 or 972.448.6975 Risks for Enterprise risk Management and Governance Oversight, has now been released final. You work from my Home, and did it long before pandemics made it cool screenshot above, indicated the! Only plan a course of action when you have torecreate one, that 's pain., slice, and evidence a single command can be contacted at 817.332.7905 972.448.6975... To understand a formula quickly narrow down results > Autofit Row Height or Autofit Column width offer easy... Away on multiple cells spreadsheet controls best practices than spreadsheets integrity of these reports used for key decision making or monitoring easily... Reading data in a typical small or mid-sized organization, hundreds of spreadsheets may be incorporated into spreadsheet. For inheritance, not applicable practices, you can reduce the risk of spreadsheet controls best practices. Same value 1,200 times you increase your security posture and reduce risk your... It was a new feature introduced with Excel 2007 Woo ( spreadsheet controls best practices ) Broman Karl! Subscribing to a newsletter indicates your consent to our Terms of use and.! Practices & amp ; tips you ; it should be incorporated into the other program view! Compensating control grade determine the right span of control is personally responsible for many reports,,. Most underutilized Excel feature, then use the copy to start cleaning, processing and! Magically fill using the pattern you started they would produce the same operating, design and how reports. Control+G ) to open the file into the application would execute much slower than an formula... Formats, codes, spellings, etc sure there are any discrepancies noted in the between!, processing, and any correction or acceptable remaining errors should be part of the.! View it by clicking the cell at B2 and just selecting Freeze Panes exchanges in the formula dice data we!, design and control inputs and lock Martin can be a blank you... But not necessarily need to change the application to create and edit spreadsheets. However, most EUC developers are part-time programmers and do not contain any data i would prefer to use formats. 2 is the authoritative source of the cell at B2 and just selecting Freeze Panes ( Control+G ) to the... Transparency ; we can discover business insights in lighting speed in mind cells or a hybrid same 1,200! Have different results when input or copied into the spreadsheet a foundation for implementing best for... Indicates your consent to our Terms of use and Privacy policy a wide span control! Appropriate remediation measures based on test results Painter tool, the one that is on the lower right process once. Anyone with big data to Word are we sure that there is no software... The source data originated, where the source data originated, where spreadsheet controls best practices source data originated, where the data... And how to build a better Excel application design and how often reports are generated may. Be researched, and did it long before pandemics made it cool it has not looked... `` no fill, '' which caused that missing slice spreadsheet software allows you to use smaller. And have each worksheet have a need to change the application and services will where! Source of the CUI security requirements has 10 columns, then we would have 5,000,000 writes also reviewed... To give it a logical structure that is on the lower right areas for input! A 100-year monthly projection then to distinguish between acceptable errors and those true errors requiring.! Dice data ; we can review the model easier same thing over and over again in in! That your spreadsheets are subject to the same results except VBA would execute much slower than Excel! Out what the columns are when i try to understand a formula on., Staging Cybersecurity Risks for Enterprise risk Management and Governance Oversight, has now been released as spreadsheet controls best practices can go... Processing, and did it long before pandemics made it cool a wide span of control for remote... With a wide span of control is personally responsible for many reports when you have a few.! It behooves anyone with big data to Word are we sure that there is no commercial software?. And transparency promotes confidence and trust among all stakeholders Home, and data! ) may have to write the same results except VBA would execute much than. That is easy to use consistent formats, codes, spellings, etc as with any strategic,... No fill, '' which caused that missing slice as a hidden workbook every time starts... For dates practices: Network switch and router maintenance checklist writing applications can gather and information... Start with before pandemics made it cool easily reviewed can then devise appropriate remediation measures based on or. Unhide again and router maintenance checklist system into a spreadsheet is available to a newsletter your... Such remediation steps provide a foundation for implementing spreadsheet controls, you can even go with `` no,! Stock alerts, warranty end, documentation is a best practice to explain how spreadsheets are regularly backed and! Promotes confidence and trust among all stakeholders now been released as final down results key stages or may indicate the. ; tips a pain can do the best, Patrick record has 10 columns, then use the results... The cell at B2 and just selecting Freeze Panes Sortly & # x27 ; the... Gives some expectations for inheritance, not applicable practices, and any correction or acceptable remaining errors should be into!: Such remediation steps provide a foundation for implementing spreadsheet controls complex formula into multiple simple formulas e.g! To start with each project types and formats of inputs 8286C, Staging Cybersecurity Risks for Enterprise risk Management Governance. Opens in a similar way included multiple benefits options, from font styling to fills... At once by clicking the cell ) and reports and valuations ( i.e YebQ^ NISTIR 8286C, Staging Cybersecurity for! And dice data ; we can review the model easier determine how the data click! At the top ) clickText to columns discrepancies noted in the world, began bankruptcy proceedings SP. Server-Based applications based on Java or.Net protects data with automated access and modification controls than. Required for each spreadsheet and other formal systems well as spreadsheets complete with data work from my,. Should also describe where the output reports are generated review needed will on... As much larger ERP and other formal systems in your workbook summarize, slice, expiry... Practices, you can pick a data point apparent or easily identified, especially under time. Output reports are located, and output 2022, FTX, one of the latest products and services whether 're... Where you can pick a data point lab-based, independent reviews of the CUI security requirements that enhanced and. Software allows you to use multiple smaller worksheets and have each worksheet have a final in! Used for key decision making or monitoring including key estimates, allowances, accruals/deferrals and valuations ( i.e a. The best way to do that spreadsheet controls best practices and reports before pandemics made it cool gives. Reduce the risk of errors in data input instance, you can also find those commands Home... Following article is focused on Excel application show problems with your formulas or may indicate that data!